Professional real estate management for your calm and profit

Brand history-Estate-Manage and Real Estate Management

In a world where real estate becomes not just an asset, but part of a personal history and an investment portfolio, it requires not only professionalism, but also a deep understanding of human values.It was on this principle that Estate-Manage was founded, which from the very beginning of its activity sought to rethink an approach to real estate management, turning it from a routine task into an art of concern for your assets.

The story of Estate-Manage began with a simple but powerful idea: to create a service that will combine advanced technologies, expert knowledge and an individual approach to each client.The founders of the company, having rich experience in real estate and management, noticed that many owners are faced with similar problems - the lack of transparency, the complexity of communication and a lack of personalized decisions.It was these challenges that inspired them to create a brand, which would become a reliable partner for those who appreciate their time, investment and peace of mind.

From the very beginning, Estate-Manage has focused on three key values: transparency, reliability and innovation.Transparency means that each client is always aware of the state of his assets, financial flows and any changes.Reliability is a guarantee that all processes will be performed efficiently and on time, and innovation allows you to use the most modern tools to optimize management and increase efficiency.

What makes Estate-Manage unique?This is not just another real estate management company.This is a team of professionals who see for each object not just square meters, but dreams, plans and future of their customers.The brand is proud that it offers comprehensive solutions - from maintenance and legal support to marketing and lease, which adapt to specific needs.Whether it is residential real estate, commercial spaces or special objects, Estate-Manage finds an individual approach to maximize profitability and minimize risks.

The company’s mission is simple, but deep: to make real estate management accessible, understandable and profitable for each client, freeing his time for what is really important - life, creativity and new achievements.Estate-Manage believes that quality management is not only about money, but also about trust, long-term relationships and general successes.

Today, after years of development and growth, Estate-Manage continues to expand horizons, introducing new technologies such as a smart house, Big Data analyst and environmentally friendly solutions to stay on the advanced industry.But the main thing remains unchanged - the desire to be the partner who can be relying on in any situation, and the brand that inspires new heights in real estate management.

1. Tenant Sourcing & Lease Management
We advertise vacancies, screen applicants and manage the tenancy lifecycle from offer to signed lease, including tenancy checks and contract drafting. Our approach balances rigorous vetting—references, affordability checks and history—with humane decision-making to reduce turnover and foster stable tenancies. Lease administration covers renewals, rent reviews and lawful terminations, with clear timelines and documentation to minimise dispute risk. Move-in and move-out protocols include photographed condition reports and reconciled deposit handling to protect both parties. Our aim is to secure reliable occupants quickly while preserving long-term rental value.
2. Routine & Preventive Maintenance
Scheduled maintenance programmes are tailored to equipment and fabric life cycles, covering HVAC checks, plumbing inspections, roofing reviews and seasonal servicing to prevent failures. Each visit is logged with measured outcomes and priority actions so small issues are fixed before they escalate. We coordinate trusted contractors, manage warranties and keep an auditable maintenance history for every asset. Preventive care reduces emergency expenditure and extends service life of building systems. Maintenance plans are adjustable to budget and risk tolerance.
3. Financial Administration & Reporting
Comprehensive financial management includes rent collection, invoice processing, expense reconciliation and transparent monthly statements with supporting documentation. We prepare budget forecasts, manage reserve accounts for planned capital works and deliver owner dashboards summarising occupancy, arrears and cashflow. Year-end reporting supports accounting needs and simplifies tax preparation. Our billing practices are designed to reduce delinquency while keeping reconciliation and audit trails straightforward. Clear finances help owners make timely, confident decisions.
4. Repairs, Emergency Response & Vendor Management
We run a vetted vendor panel for repairs, emergency callouts and contract works, standardising scopes and rates to control quality and cost. Emergency response protocols prioritise safety and rapid stabilisation, followed by documented repair plans and owner approvals for larger works. Vendor performance is monitored through KPIs—response time, first-time-fix rate and cost compliance—to ensure consistent service. For significant projects we manage procurement, warranties and final quality checks. Centralised vendor management lowers procurement friction and improves outcomes.
5. Asset Improvement & Project Delivery
Small-capital upgrades and refurbishment projects are scoped with commercial clarity: defined objectives, staged budgets and realistic payback expectations. We manage design procurement, contractor tendering and on-site supervision to deliver projects on time and within budget. Post-completion we supply snag lists, commissioning records and a maintenance handover package. Improvement projects focus on yield uplift, reduced operating cost or improved tenant experience. Delivery discipline protects both schedule and value.
6. Compliance, Safety Checks & Risk Management
We schedule and document statutory inspections, safety certificates and landlord obligations—covering electrical, gas, fire and asbestos where applicable—to keep assets legally compliant. Risk registers are maintained for each property with clear mitigation steps and timelines. Insurance liaison, incident reporting and claims support are offered as part of the service to reduce owner exposure. Regular audits and documented corrective plans make regulatory compliance manageable and defensible. Proactive risk management lowers legal and operational surprises.

1. Transparent, Data-Driven Management
We provide measurable performance metrics—occupancy rates, maintenance spend per unit, arrears ageing and response times—so owners see the real drivers of value. Dashboards and regular reviews translate operational data into actionable decisions that improve yield and reduce cost. Transparency replaces guesswork with verifiable trends and predictable outcomes. Owners gain clarity over where capital or operational changes will have the biggest effect. Data-led governance supports smarter asset stewardship.
2. Single Point of Accountability
A dedicated property manager coordinates tenant communications, maintenance, finances and project delivery so owners have one reliable contact. This single-thread management reduces miscommunication and accelerates decision-making. Clear accountability shortens resolution times for tenant issues and improves vendor coordination. Owners benefit from streamlined escalation paths and a predictable service experience. One person responsible means one consistent service standard.
3. Cost Control through Trusted Procurement
We negotiate fair rates with a pre-qualified supplier network and use standardised scopes to prevent scope creep and surprise invoices. Competitive procurement and consolidated purchasing power reduce unit costs for materials and labour. Regular vendor reviews and benchmarked pricing keep costs aligned with market rates. Owners see reduced variability in maintenance spend and clearer forecasting for capital works. Better procurement delivers more predictable budgets.
4. Proactive Maintenance Minimises Unplanned Spend
By prioritising preventive care and early intervention we reduce the frequency and cost of emergency repairs. Planned maintenance extends equipment life and smooths capital budgeting over time. Early detection of issues reduces tenant disruption and preserves asset condition. Predictable maintenance cycles create operational stability and lower total cost of ownership. Proactivity keeps properties performing efficiently.
5. Tenant Experience that Improves Retention
Responsive communication, clear move-in guides and consistent service standards create positive tenant experiences that reduce churn. Satisfied tenants are more likely to renew leases and less likely to cause property damage. We monitor feedback and implement small, high-impact improvements that enhance living or working conditions. Better retention increases net operating income and reduces vacancy-related costs. Investing in tenant experience directly supports long-term returns.
6. Compliance Focus & Reduced Legal Exposure
We handle statutory obligations, safety certifications and document retention to minimise regulatory risk for owners. Clear audits and corrective-action plans reduce the likelihood of fines or disputes and simplify insurance interactions. In the event of claims or inspections, organised records and compliant processes support swift resolution. Regulatory diligence preserves value and protects ownership continuity. Compliance management is integral to responsible stewardship.

1. How do you charge for management services?
We offer flexible fee models: percentage-based management fees, fixed monthly retainers for portfolios, and project-based pricing for refurbishments. Fees are disclosed upfront and reflected in a clear services agreement.
2. What tenant screening do you perform?
Screening includes identity verification, reference checks, affordability assessments and rental history review. For commercial tenants we add business background checks and lease references.
3. How quickly do you respond to tenant maintenance requests?
Response times depend on priority level: emergency issues receive immediate triage and same-day action where necessary; non-urgent requests are scheduled within agreed SLA windows and communicated to tenants.
4. How are repair costs approved?
Minor repairs under a pre-agreed threshold are authorised by the property manager; larger works are presented to the owner with competitive quotes and a recommended course of action for approval.
5. Can you handle properties across multiple locations?
Yes — we manage single assets and multi-site portfolios with centralised reporting, coordinated vendor deployment and consolidated invoicing to simplify administration.
6. What reporting will I receive as an owner?
Owners receive monthly financial statements, maintenance logs with photos, occupancy dashboards and an annual performance review. Custom reports can be created to match accounting or investor requirements.